Digitize Your Documents
Transform paper chaos into organized digital assets with intelligent document capture and OCR technology.
What is Document Digitization?
Beyond Simple Scanning
Document digitization is more than just creating image files from paper. It's the intelligent transformation of physical documents into searchable, processable digital assets that serve as the foundation for automation.
Our Level 1 service uses advanced OCR and AI to not just capture documents, but to extract meaningful data, classify document types, and prepare content for workflow automation.
Why Start Here?
- Immediate ROI with reduced storage costs
- Foundation for all higher-level services
- Quick implementation with fast results
- Build digital assets for future automation
Data Accuracy Starts with Quality Scanning
Professional-Grade OCR Technology
Data accuracy in document management begins at the source. Our enterprise-grade scanning suite guarantees the highest OCR accuracy even for challenging documents—aged papers, torn pages, stained documents, and handwritten notes.
Unlike consumer scanning solutions, our professional OCR engine is specifically designed to handle real-world Philippine business documents: faded receipts, multi-generation photocopies, mixed handwritten and printed forms, and documents with stamps or signatures overlaying text.
The quality of your OCR directly impacts every downstream process—search accuracy, data extraction reliability, and automation success. Starting with high-quality digitization ensures your entire DMS foundation is built on accurate, trustworthy data.
Our Scanning Capabilities
- Advanced Image Processing: Automatic deskew, despeckle, and enhancement for optimal OCR results
- Challenging Documents: Specialized processing for aged, torn, stained, and faded documents
- Handwriting Recognition: Accurate OCR for handwritten notes, signatures, and annotations
- Multi-Language Support: Excellent recognition for English, Tagalog, and Philippine regional languages
Physical Scanning Services
1doc offers comprehensive physical document scanning services to help organizations transition from paper to digital. Our team can handle bulk scanning projects of any size, from small file cabinets to entire warehouses of documents.
Paper Grooming Services: We provide professional document preparation including staple removal, paper unfolding, torn page repair, and page separation. Proper grooming ensures maximum scan quality and prevents document damage during the scanning process.
- • On-site or off-site scanning options
- • Secure chain of custody protocols
- • Document preparation and grooming
- • Quality assurance and validation
- • Secure document disposal if needed
Re-OCR Existing Digital Files
Already have scanned documents? Our re-OCR service can dramatically improve the accuracy and searchability of your existing digital archive. Many older scanned documents were processed with inferior OCR technology or no OCR at all (image-only PDFs).
We import your existing digital files—PDFs, TIFFs, JPEGs—and reprocess them with our advanced OCR engine. This creates a new searchable text layer with significantly higher accuracy, better indexing, and enhanced data extraction capabilities.
- • Process existing PDF and image files
- • Improve OCR accuracy from 60% to 99%+
- • Add searchable text layers to image PDFs
- • Enhanced metadata extraction
- • Better full-text search and indexing
Intelligent Document Capture
Multi-Source Capture
Capture from any source:
- • Scanner integration (multi-function devices)
- • Mobile device capture (iOS/Android)
- • Email attachments
- • Network folders and file shares
- • Fax servers and digital faxes
Intelligent OCR
Advanced text recognition:
- • Full-text OCR for all document types
- • Support for 170+ languages
- • Barcode and QR code recognition
- • Form field extraction
- • Handwriting recognition
Auto-Classification
AI-powered organization:
- • Automatic document type detection
- • Smart filing based on content
- • Custom classification rules
- • Batch processing capabilities
- • Quality assurance checks
Data Extraction
Structured data capture:
- • Invoice header and line items
- • Receipt totals and merchant info
- • Purchase order details
- • ID card information
- • Custom field extraction
Quality Control
Ensuring accuracy:
- • Image enhancement and cleanup
- • Blank page removal
- • Orientation correction
- • Duplicate detection
- • Validation workflows
Compliance & Storage
Secure archival:
- • BIR-compliant digital storage
- • Audit trail for all captures
- • Retention policy management
- • Secure cloud or on-premises
- • Disaster recovery ready
Digitization for Your Industry
Government (B2G)
- • Permit and license applications
- • Citizen service requests
- • Procurement documents
- • Historical records digitization
Corporate (B2B)
- • Invoices and receipts
- • Contracts and agreements
- • HR employee files
- • Purchase orders and delivery receipts
Financial Services
- • Loan applications and supporting docs
- • Know Your Customer (KYC) documents
- • Account statements
- • Transaction records
Immediate Benefits
Your Journey to Automation Starts Here
Ready to Move Beyond Basic Digitization?
Once your documents are digitized, Level 2 adds powerful search capabilities to find any document in seconds.